What is a transmittal letter?

A transmittal letter is a formal document used to accompany another document or information that is being sent to a recipient. This letter serves as a way to introduce the main document and provide context for its delivery. Transmittal letters are commonly used in business and professional settings to accompany reports, proposals, contracts, and other types of important documents.

In a transmittal letter, the sender typically includes details about the contents of the attached document, such as its purpose, relevance, and any additional information that the recipient may need to know. The letter may also include instructions for the recipient on how to proceed with the document or specific actions that need to be taken. Additionally, a transmittal letter often includes a polite and professional closing, such as expressing gratitude for the recipient's attention to the document.

Transmittal letters are important for providing a formal and organized way to present documents and ensure that they are received and understood by the intended recipient. They help to establish clear communication and facilitate the efficient exchange of information in a professional setting.